Group Tour Guidelines
Pioneering. Caring. Creative. Real. We look forward to introducing you to the Mountaineer spirit and all that West Virginia University has to offer.
These guidelines will help make your group’s visit a fun and informative experience. Have questions? Please email firstname.lastname@example.org or call the WVU Visitors Center at 304-293-3489.
We offer tours on Mondays, Wednesdays, and Fridays throughout the year. Group visits must be requested at least one month in advance. For scheduling reasons, it is not always possible to accommodate your group on your preferred date. The earlier you schedule, the better.
• Requests for group visits must be made by someone from your school or visiting organization, not a third-party, such as a grant sponsor, travel agency or tour planning organization.
• The person scheduling the visit must accompany the group to campus.
Activities on Campus
The Visitors Center can make your visit even more special with exciting activities customized for your group.
• All additional activities must be requested at least one month in advance.
• All 9-12th grade groups will be given an Admissions presentation.
Preparing for Your Visit
The best way to experience WVU is to get out and explore. Regardless of the weather, your visit will include a substantial amount of walking. Encourage your group members to dress for the weather and wear comfortable shoes.
Please make sure your group arrives on time so you can attend all of your scheduled activities. If you arrive late, we might not have enough time to show you everything there is to see.
• If you are running late, please contact the Visitors Center at 304-293-3489.
Chaperones must accompany the group throughout your visit. Please provide adequate adult supervision for monitoring the group and ensuring appropriate behavior. WVU tour leaders are not responsible for maintaining order.
Campus is home for thousands of students. While visiting, please respect our students, faculty, staff and grounds, just as you would expect guests to respect your home. Any issues may result in a review of future visit requests from your group.
• Visiting groups are not permitted to travel around campus without a chaperone.
• Please discuss with your group ways to be respectful (refrain from using cell phones, iPods, etc.) during the tour. The individuals working with your group are giving their time, energy and expertise.
• Classes and meetings are being held during your tour, so please remind your group to be quiet when inside buildings.
• Please remind your group to pick up their trash, especially during meal time, to help keep our campus clean.
By car: At the intersection of I-79 and I-68, WVU is approximately 70 miles south of Pittsburgh or 200 miles northwest of Washington, D.C. The Visitors Center is accessible from Exit 1 of Interstate 68 (University Ave. exit). If you exit from I-68 West, turn left at the end of the exit ramp on to Route 119 North; go straight for three stoplights. If you exit from I-79 onto I-68 East, turn left at the light on Route 119 North; go straight for three stoplights. At the fourth traffic light, turn left into One Waterfront Place. You will see a large blue Visitors Center sign. For detailed directions from points across the nation, see visit.wvu.edu/directions and check out our campus map at campusmap.wvu.edu.
If you need to cancel your visit please provide at least one week’s notice. Failure to do so may result in a review of future visit requests from your group.
Making Changes to Your Visit
If you need to make any changes to your visit or guest head count, you must provide the Visitors Center at least two weeks’ notice.
No changes will be made to your schedule on the day of your group visit. If there are timing issues it will be up to the discretion of the tour leader to adjust or cancel parts of the tour.
• Dining Hall: If you plan to eat in a campus dining hall (only recommended for 9-12th graders), provide a group total a month in advance so we can order meal tickets. You will receive an invoice from Dining Services following your visit.
• Groups may also elect to bring a bagged lunch, or have guest individually pay for their own meals in either the Mountainlair or Evansdale Crossing foodcourt.
• Mountainlair Food Court: You may purchase meal tickets or your students may bring their own money and eat at our dining options in the Mountainlair (Taziki’s, Chick-fil-A, Burgershop, Blue Tomato).
• Meal tickets for residence hall dining and Mountainlair foodcourt: $8 / person if tax exempt, $8.50 otherwise. This option is only recommended for 9-12th graders. You have the option to pay with cash or check while on campus or to be sent an invoice from Dining Services following your visit.
• Meal tickets for Evansdale Crossing foodcourt: $8 / person if tax exempt, $8.50 otherwise. This option is only recommended for 9-12th graders. You must pay with cash or check while on campus.
• Pizza Meal Catering: $5 / person if tax exempt, $5.50 otherwise. Meal includes 2 slices of pizza (cheese or pepperoni) and a small drink (Coke, Diet Coke, Sprite, or Water). Catering order must be submitted 2 weeks prior to your visit. You must pay with cash or check while on campus.
• Chicken Nugget Meal Catering: $8 / person if tax exempt, $8.50 otherwise. Meal includes 8 Chicken Nuggets, fries, and a small drink (Coke, Diet Coke, Sprite, or Water). Catering order must be submitted 2 weeks prior to your visit. You must pay with cash or check while on campus.
Your tour will be part walking and part riding in a vehicle. You must provide your own transportation for your visit.
• Your bus driver must stay with your bus at all times.
• Parking on campus is limited. If additional vehicles will be following the tour, you must let the Visitors Center know two weeks in advance so we can provide parking permits.
• Please make the Visitors Center know two weeks in advance if you will need parking permits for up to two (2) vehicles permitted on campus.